How to Back Up Data Effectively

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Despite advancements in computer technology over the past few decades, most devices are still bound to break at some point. Whether you’re working on a business portfolio, compiling cooking recipes or saving your favorite MP3s, backing up data is an important safety measure. Luckily there’s a whole range of quick, easy and cheap options available for those who wish to securely safeguard their files. Here are four of the most convenient and effective ways to keep your data safe.

External Hard Disk

Most computer devices contain a single hard disk which stores the majority of files, folders and programs on it. If this drive breaks, or your device is mislaid or stolen, it’s likely that all these files will have been lost. That’s why it’s crucial to keep an external hard drive to store spare copies of your most important files. A high-quality and reliable external disk drive is inexpensive, and could prove invaluable if your primary disk fails. Backing up files needn’t be a chore either – simply get in the habit of copying files onto the external drive at the end of each day or week. This will minimize your risk of losing large amounts of important data.


Dopbox is a cheap and highly convenient way to backup and access your data anywhere, anytime. By setting up a free online account, you can store up to two gigabytes of data in an online database. For those requiring more storage space, Dropbox offers 50GB for $9.99 per month, and 100GB for $19.99 per month. Using the service is as simple as downloading and installing a free program and copying files into a folder that appears on your desktop.

Apple’s iCloud Service

In today’s world, more and more important information is being composed and stored on portable devices. But many of these devices are all too easily lost or stolen, putting you at risk of losing crucial data. That’s why Apple has introduced its iCloud Service, which can automatically synchronize all information between your computer and portable handheld devices. Like Dropbox, iCloud provides you with a free 5GB online repository for you documents, files, emails, contacts, and apps (50GB for an annual fee), which can be updated automatically through a Wi-Fi connection. This data is then stored on a central Apple server and can be accessed by any of your computer or portable devices at any time.

Google Docs

Google has its own online storage hub that functions in a similar manner to Dropbox, but with a few notable differences. While Dropbox and iCloud are mainly used for synchronizing changes on a computer or handheld device, this handy service allows you to copy and edit online text documents in real time. While it still offers the same convenient and secure way to back up documents and files, Google Docs is also great way to coordinate with anyone, anywhere in the world.