Emails: Insiders worried over political 'meddling'

The Homeland Security Department official in charge of submitting sensitive government files to political advisers for secretive reviews before they could be released to citizens, journalists and watchdog groups complained in emails that the unusual scrutiny was "crazy" and hoped someone outside the Obama administration would discover the practice, The Associated Press has learned.

Chief Privacy Officer Mary Ellen Callahan, who was appointed by Homeland Security Secretary Janet Napolitano, complained in late 2009 that the vetting process was burdensome and said she wanted to change it, according to uncensored emails newly obtained by the AP. In the emails, she warned that the Homeland Security Department might be sued over delays the political reviews were causing, and she hinted that a reporter might find out about the vetting. The reviews are the subject of a congressional hearing later this week and an ongoing inquiry by the department's inspector general.

"This level of attention is CRAZY," Callahan wrote in December 2009 to her then-deputy, Catherine Papoi. Callahan said she hoped someone outside the Obama administration would discover details of the political reviews, possibly by asking for evidence of them under the Freedom of Information Act itself: "I really really want someone to FOIA this whole damn process," Callahan wrote.

Callahan is expected to be a central witness during an oversight hearing Thursday by the House Government Reform and Oversight Committee. Anticipating the hearing, the department announced internally Monday that any further political vetting of information requests will be completed within 24 hours. The congressional investigation into government transparency under President Barack Obama is among the earliest by Republicans since they won control of the House and targets one of the first pledges Obama made after he moved into the White House.

Less than one week after Callahan's email, on Dec. 21, the AP formally requested the records about the controversial political vetting. The agency ultimately turned over more than 995 pages of emails last summer, after a seven-month fight, and the AP wrote about the program. But the emails were heavily censored under a provision in the Freedom of Information Act allowing the government to withhold passages that describe internal policy-making deliberations.

The newly obtained versions of the same internal emails are not censored. They show that insiders described the unusual political vetting as "meddling," "nuts" and "bananas!" Together with other confidential emails obtained by the AP for the first time, the files reflect deep unease about the reviews and included allegations that Napolitano's senior political advisers might have hidden embarrassing or sensitive emails that journalists and watchdog groups had requested. The government said this didn't happen.

After an admitted al-Qaida operative tried to blow up a commercial airliner flying to Detroit on Christmas 2009, the AP asked for emails sent among Napolitano; her chief of staff, Noah Kroloff; deputy chief of staff Amy Shlossman; and four others. But the number of printed pages that Kroloff and Shlossman turned over to the FOIA unit was much less than what a computer search indicated should have existed, according to emails. The department said Monday that the disparity was an idiosyncrasy of how the computer searches were conducted and that no emails were hidden.

"I think we have an obligation to compare the hard copy emails to those pulled by the (chief information office) from the individuals' email accounts to determine why the discrepancy," Papoi wrote in May to Callahan.

Department spokeswoman Amy Kudwa said Monday that no emails were withheld by Napolitano's office, and no one complained that emails weren't turned over that should have been. The department said its electronically conducted searches distinguish each email within a conversation thread as a separate message, so the number of printed pages from such searches appears higher than when an employee manually prints emails from an inbox but the output is the same.

"At no point did anyone alert the office of the secretary or the office of the general counsel of concerns that responsive documents had not been submitted for review," Kudwa said in a statement. "Had any concerns been raised, appropriate steps would have been taken."

The Freedom of Information Act, the main tool forcing the government to be more transparent, is designed to be insulated from political considerations. Anyone who seeks information through the law is supposed to get it unless disclosure would hurt national security, violate personal privacy or expose confidential decision-making in certain areas. People can request government records without specifying why they want them and are not obligated to provide personal information about themselves other than their name and an address where the records should be sent.

But at the Homeland Security Department, since July 2009, career employees were ordered to provide political staffers with information about the people who asked for records — such as where they lived and whether they were private citizens or reporters — and about the organizations where they worked. If a member of Congress sought such documents, employees were told to specify Democrat or Republican. No one in government was allowed to discuss the political reviews with anyone whose information request was affected by them.

Papoi was replaced as deputy chief FOIA officer earlier this month by her new boss, Delores J. Barber, who took over Papoi's title and moved into Papoi's office. The Republican chairman of the House oversight committee, Rep. Darrell Issa of California, said that "appeared to be an act of retaliation." Issa identified Papoi as the employee who confidentially complained in March 2010 to the DHS inspector general about the political vetting of requests for government files. The department said Papoi, who is on leave, applied unsuccessfully for a new supervisory position ultimately awarded to Barber and that Papoi's salary was unaffected.

The emails also raise doubts about whether the emails previously released to the AP were properly censored. "The government should not keep information confidential merely because public officials might be embarrassed by disclosure, because errors and failures might be revealed or because of speculative or abstract fears," Obama said shortly after he took office.

In a statement, Kudwa said, "Redaction decisions have always been made by FOIA professionals and career legal staff."

The government censored Callahan's email that described the "crazy" scrutiny by political advisers. It also censored another email by associate FOIA director William Holzerland, who told Callahan in September 2009 that the political reviews were "bananas!" Also censored were complaints by Papoi, the former deputy, that the political reviews were "meddling" and, together with "constant stonewalling" by the department's top lawyers, causing delays in the agency's open records department.

"I currently have 98 requests that are tagged by the front office for tracking and forwarding to the front office," Papoi wrote in one previously censored passage. "I simply don't have the time or staff to review all of those requests before we send them on. Quite honestly, we shouldn't have to."

The AP protested last year that the emails it received had been improperly censored, but the Homeland Security Department never responded to its formal appeal.



Censored copies of government emails: